In order to make a proper diagnosis, a physician must rely on signs, symptoms and patient history.
The patient chart is a physician’s life line. Containing a life-time record of the patient’s health, the patient chart is as common in a physician’s day-to-day as a notepad is to a salesperson. The patient chart holds the key information about that patient and is an instrumental tool for doctors to make a proper diagnosis.
As healthcare rapidly approaches the era of Electronic Medical Records, providing a simple and efficient way to access patient history is essential. However, today, many EMRs address the storage and retrieval of patient history very poorly. Often times, the necessary information is stored in restricted formats on the hard-drive, making the process of retrieving the information more cumbersome than pulling it from the top shelf in a storage room and costing the practice both time and money.
Innovative
"I would highly recommend TouchChart for every medical practice."
- Dr. Barth Ragatz, PhD 
TouchChart is a revolutionary application—it’s the simplest and fastest way to scan, index and retrieve your charts—period. It integrates with most EMRs, works in any language, and it delivers a quick and efficient way to access specific patient history, anytime, from anywhere.
Opening as an independent application, TouchChart provides reliable, secure and easy access to patient information. TouchChart displays in a familiar chart-like interface and is a perfect fit for any healthcare facility. TouchChart stores both static images such as: X-Rays, CT Scans, and MRIs, as well as Doppler flow images and echocardiograms. These images can be imported from a PACS System. Virtually any computer file can be added and viewed in its native format.
TouchChart comes with 12 customizable main file sections, each with 10 customizable sub-sections, making it easy to convert the current charting structure to digital format.
“It is set up just like our paper charts were. This made learning to retrieve the charts simple for all our doctors and staff."
Darlene Boylan, R.N.
Practice Manager St. Louis Oncology 
Quick Find
TouchChart eliminates the hassle of searching for individual patient files by providing the Quick Find feature. All patient files are stored alphabetically and can be accessed by entering the first letter or the patient's last name. Select the desired patient from a list, press "Show Chart" and the patients' file is displayed and ready for review.
Business made easy!
TouchChart makes locating specific documents easy. To locate specific patient information, click on the desired file section or sub-section to display the corresponding file. TouchChart presents the number of documents and pages that are stored in the selected file. Documents are stored in TouchChart just as they appear in a paper chart, with the most recent information displaying first. With a click or a touch, you can digitally sort through the documents until you have located the one you need.
Simple Scanning!
TouchChart makes the scanning process simple. When coupled with the HP Scanjet 7000, it supports one-touch batch scanning and allows you to perform quality control, by displaying each page on your screen as it scans. Smart-Scan software identifies blank pages and marks them for deletion.
TouchChart can be used with most popular scanners and Multi-Function Devices. When used with a bar-coding system, TouchChart creates index labels containing Patient ID and file sections that can be attached to the leading page of the patient's documents. When scanned, TouchChart reads the bar-code and files the document in the correct file and section automatically. It's that simple.
Operating and maintaining a paper-based charting system is usually an unrecognized cost and managing the volume of documentation that your medical practice generates can be a very time consuming and labor-intensive process that eats away at your bottom line.
An example of these costs:
Cost of Supplies |
||||
| Manilla File Folders | $11.75 | per pack of | 20 | |
| Tab Products | $5.00 | per pack of | 225 | |
| Alpha Labels | $5.00 | per pack of | 225 | |
| Numeric Labels | $5.00 | per pack of | 225 | |
| Medical Labels | $9.00 | per roll of | 500 | |
| (Allergic to, Medical Alert, etc.) | ||||
| Mylar file protectors | $8.00 | per pack of | 500 | |
| X-ray Jackets | $48.00 | per pack of | 100 | |
| Paper | $7.75 | per ream of | 500 | |
| Ink | $235.00 | per black cartridge | 3000 | ~sheets printed |
Cost per Chart |
|
| Manilla File Folders | $0.59 |
| Tab Products | $0.02 |
| Alpha Labels | $0.02 |
| Numeric Labels | $0.02 |
| Medical Labels | $0.02 |
| (Allergic to, Medical Alert, etc.) | |
| Mylar file protectors | $0.02 |
| X-ray Jackets | $0.48 |
| Paper - 30 pages per chart | $0.47 |
| Ink | $2.35 |
| Total Cost per Patient File | $3.98 |
Practice Information |
||||
| # of Doctors in practice | 1 |
2 |
3 |
4 |
| Patients seen per day | 20 |
20 |
20 |
20 |
| Patients seen per year | 5200 |
5200 |
5200 |
5200 |
| Annual Cost of creating patient charts | $20,712.47 |
$41,424.93 |
$62,137.40 |
$82,849.87 |
Other hidden costs include:
- Of all documents handled on a daily bases in an average office, 90% are merely shuffled.
- The average document gets copied 19 times.
- Many medical practices spend an average of $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.
- 7.5% of all documents get lost; 3% get misfiled.
- Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
- Outside storage facilities on average cost 20-50 cents per box and an average of $10 per file for retrieval.
- Each filing cabinet takes up an average of 9 square feet of office space and costs an average of $1,500 per year to maintain.
TouchChart was designed to eliminate the hassles and expenses affiliated with your paper charts by digitizing your current charting system; enhancing how your day-to-day workflow, not replacing it.
Music to Your Ears
Start saving up to $75,000 a year by digitizing your charts. Sound too good to be true? Think again. These savings strike just the right chord.
TouchChart Harmony
Harmony is a high speed, duplex desktop scanner combined with the TouchChart Digital Charting System. Scan patient files, store X-Rays, streaming files and for the price of your cell phone bill you can access it all securely anytime, from anywhere.
Key Features:
- Mirrors your current charting structure
- One-touch batch scanning
- Easy, yet sophisticated quality control
- Instant access to patient history
- Store static & streaming files
- Export data to PDF, TIFF
- Print bar-coded separator sheets for fast chart conversion without manual data entry
- Retrieve charts from any connected PC, Tablet, or smart-phone’s browser
TouchChart Symphony
Symphony is an out-of-the-box solution for digitalizing patient charts. Get the HP TouchSmart touch-enabled PC, the HP ScanJet 7000 scanner and the TouchChart Digital Charting software to organize and secure your medical charts, giving you access to them anytime, from anywhere.
Key Features:
- Mirrors your current charting structure
- One-touch batch scanning
- Easy, yet sophisticated quality control
- Instant access to patient history
- Store static & streaming files
- Export data to PDF, TIFF
- Print bar-coded separator sheets for fast chart conversion without manual data entry
- Touch –enabled screen
- Space-saving PC has everything built-in: a 23-inch diagonal Full HD display, an integrated webcam and array microphone for easy video conferencing and collaboration, and premium speakers
- Retrieve charts from any connected PC, Tablet, or smart-phone’s browser