Aquarius DMS Document Management Software
Aquarius DMS manages photos and virtually any electronic documents; the software stores files and allows users to retrieve them from their workstations, desktop or laptop computers. DMS is powerful and with a Windows interface is extremely easy to use. Imagine — no more lost documents, no costly misfiles. Recover lost space and provide security that is impossible with paper files. Bottom line: Aquarius DMS, is the most productive tool for capturing, storing and retrieving your paper or PC based information.
The Document Center
The Document Center simulates the way you work with your paper documents today. Folders are displayed with a folder icon and can be labeled just as you label your paper folders. When you click on the folder the pages are displayed as small icons below. Clicking on the page displays it in the viewer to the right of the document center. Pages can be re-arranged easily with the drag and drop feature.
The Viewer
The Viewer displays the pages that are in the folder. Images can be zoomed, rotated, or annotated with virtual sticky notes, virtual "white out", virtual highlighters, text or hyperlinks. The Viewer can also launch pre-processing tasks like Deskew, Crop, Rotation, or OCR. DMS has a full text OCR feature with the capability of creating a full text database that can be key word searched.
Indexing and Querying
Aquarius DMS utilizes an ODBC compliant database (typically MS SQL) to index the documents and make them searchable. The ODBC query wizard can establish a connection with your ODBC compliant database and pull in additional indexing information automatically, eliminating the need to manually keystroke fields. DMS can also utilize bar-code or optical character recognition (OCR) technology to automatically index your documents.
Once indexed, documents can be found quickly by using the query wizard that allows you to create simple yet powerful searches. Any combination of information in the search fields can be entered and the wizard allows you to use relational operators such as “begins with”, “ends with”, “contains”, “greater than”, “less than”, and more. Documents and pages from the search are displayed and can be viewed, printed, faxed or emailed.
Security
Aquarius goes the extra mile on security, following the NT model, you can assign users to groups. Each group has specific rights within Aquarius DMS. Most every function within DMS can be granted, denied, or granted with an audit trail kept. Using the security groups and utilizing our "confidential" capabilities we can secure documents down to the page level. Since removing the "virtual whiteout" annotation feature can be restricted with group security, DMS can give you sub-page level security with full auditing.
Open Architecture
Aquarius offers you flexibility when choosing hardware to scan and store your documents. For scanning we support TWAIN, ISIS and Kofax Accelerator cards which give you support and certification of a wide range of options for scanning hardware. For storage, all Aquarius needs is a logical letter on the network or an UNC address. We have certified OTG and KOM Jukebox Management Drivers which gives you access to most all CD, DVD, and tape libraries.
Aquarius uses a standard database for its indexes and is completely open. Through ODBC we can connect to any compliant SQL Database running on most platforms. We have certified MS-SQL and Oracle through extensive testing. Others can be certified on a case by case basis.
Scripting
With over 2,000 scripting functions available to customize, Aquarius DMS can be easily tailored to your needs. The base product has a variety of functions with intuitive interfaces built in. You can add screens, buttons, change commands and functionalities with the easy-to-use Form Designer Interface.
Integration with ERM
Full adoption of DMS and Enterprise Report Management (ERM) offers seamless integration between your computer-generated documents and regular scanned paper documents. You can add reports to DMS as a separate application or have ERM put the computer-generated pages into the right folders automatically—all without scanning or manual indexing.
Integration with Existing Applications
If you are running Windows-based terminal emulations for your existing application software, we can link Aquarius folders to your mainframe records without touching your host software. Through an Aquarius script we can scrape the screen of your terminal emulation software and pass it to the appropriate Aquarius application and initiate a search for a document, or pass index information to Aquarius during the normal data entry process combining the data entry process you do now with the indexing process in Aquarius. This process turns your filing into a by-product of the data entry you currently must do!